Policy on use of Facilities and Equipment

The policy of New Covenant UMC shall be to use the church facilities and equipment in the best way possible to carry out the mission of the church by bringing as many people as possible inside the church facilities to influence their spiritual lives.

1. Requests to use church facilities and room set up information must be made in writing, by email or by calling the church secretary. Non-church groups must get approval to use the church facilities by the Director of Administration. If the need arises, the church reserves the right to use rooms scheduled by non-church groups, as church ministry and program needs arise.

2. Activities in the church facilities must be scheduled after 6:30 a.m. and all participants must be out of the building by 9:30 p.m.

3. Using the church facilities is a privilege. Persons or groups not following these policies will lose their privilege.

4. Fees for use of the church facilities are listed below. All fees must be paid before a space can be scheduled for use. There is no fee for New Covenant UMC groups or sponsored church activities.

Room Use Fees
Worship Center    $500
Great Hall    $200
Gym    $250
Classrooms    $75
300 Building Auditorium    $250


    Policy

1. Spaces used by all group must be scheduled through the church office.

2. Keys are only issued to staff and church members with specific needs. Custodians are on duty whenever the facilities are open to unlock spaces scheduled for use.

3. Making copies of keys is strictly forbidden, and it is unlawful. All keys are the property of New Covenant UMC. Persons who have keys issued to them may not allow anyone to use their keys to gain access to the church facilities.

4. The nursery may not be rented out or used by any non-church group.

5. Care of all buildings is required. Breakage, damage and cleaning will be paid for by those using the facilities. All trash and other items must be picked up and removed.

6. All lights, equipment, and heating/air-conditioning must be turn off before leaving the facilities.

7. No alcoholic beverages are allowed on the church grounds.

8. Smoking is not permitted in any building or on the church grounds.

9. Adult supervision is required for all children and youth activities.

10. Chairs and tables may not be moved from building to building or from room to room. Room set up needs must be communicated to the church office when requesting the use of church facilities. There is no guarantee that chairs or tables will be provided. All chairs and tables must be moved back to their original position.

11. No one is allowed to be in any other part of the facilities not scheduled by your group.

12. Rearrangement of furniture in the Worship Center is strictly forbidden.

13. The use of decorations, attachment of materials to walls, windows and doors and other activities of similar nature are forbidden in any part of the church facilities, without permission. Church groups wishing to put up signs, information posters must get approval from the Director of Communications. If permission is given, materials must be displayed on tripods, table displays, or free standing supports. No signs or posters may be stapled, taped or thumb tacked to the walls, ceilings, doors, window, etc. Displays are limited to a maximum of three weeks.

14. The organ, pianos, music equipment and sound systems may only be used by church staff or the tech team.

15. No structure of any kind can be built on the church grounds and no remodeling of the facilities without the permission of the Board of Trustees.

16. Use of any portion of the church property and buildings shall conform to fire and safety ordinances.

17. No pictures shall be taken during any service in the Worship Center without permission.

18. Projectors, TV’s, VCR’s or other equipment of the church shall not be moved from the church grounds.

19. No chairs, tables, dishes, or any other church property shall be taken from the church property.

20. No signs shall be placed on the church property without permission.

21. Non-church groups may use the church facilities at their own risk. The church will not be held responsible for personal injuries or personal property damage.

22. For fire and safety reasons, nothing shall be stored in the attic of any building.

23. All church groups, members, and organizations using the church facilities must clean-up the areas they use.

24. The playground may be used only by church groups. All equipment and toys must be put back in its original place or put in the toy box. The sidewalks and patio must be cleared of all rocks, sand, etc. Non-church groups may not use the playground.

25. Vehicles may only be parked in the church parking lot for activities at the church, unless permission has been granted. Parking is not allowed on non-parking areas of the church grounds. Vehicles may not be parked on the church grounds with for sale signs or advertising on them.  Overnight parking is prohibited, unless permission is granted. Violators will have their vehicle towed at their own expense.

26. Skating, skate boarding and similar activities are prohibited.

27. Trash dumpsters may only be used by the church.